How to Document Your Claim: Tips for Efficient Record-Keeping

Dealing with the aftermath of unforeseen damage to your property can be stressful and time-consuming. When filing an insurance claim, accurate documentation is crucial for ensuring a swift, fair settlement. In this blog, we'll discuss some tips for efficient record-keeping and how TSO Adjustment Service can assist you through the process.

Take Photos and Videos of Damage

Visual evidence is essential for supporting your claim. As soon as it is safe to do so, take high-quality photos and videos of all damaged areas, both inside and outside your property. Be thorough and capture multiple angles, as this will help you provide a comprehensive overview of the damage.

Keep a Written Record of Events

Maintain a detailed written account of the events leading up to and following the damage. Note the date and time of the incident, any external factors (such as storms), the discovery of damage, and all interactions with your insurance company. This will help during claim negotiations, as it provides a clear timeline.

Preserve Damaged Items

Whenever possible, keep damaged items as evidence for your insurance claim. Do not dispose of damaged items until the claim process is complete, as your insurance company might request to inspect them. If you must discard an item due to health or safety concerns, take thorough photos and videos to provide as evidence.

Maintain an Inventory of Damaged Items

Creating an inventory of damaged items can help streamline the claim process and ensure you receive compensation for all lost or damaged possessions. Make a list of each item, its value, and any available purchase receipts. Be as detailed as possible in your descriptions. You can also include photos and videos of the damaged items.

Obtain Estimates for Repairs

Reach out to trusted contractors for repair estimates on damaged areas of your property. Obtaining multiple quotes demonstrates due diligence and can help support your claim. Communicate with your public adjuster at TSO Adjustment Service to ensure that you have all necessary documentation for submitting these estimates.

Stay Organized

Keeping all documentation in a dedicated folder or binder is crucial for efficient record-keeping. This includes photos, videos, written records, inventory lists, receipts, and repair estimates. Staying organized will help you easily reference and share your documentation during the claim process.

Utilize Electronic Record-Keeping

Having digital copies of all your records provides an added layer of protection, ensuring crucial information isn't lost. Store your digital files on a secure cloud storage platform or external hard drive and regularly update them with any new documentation.

Communicate with Your Public Adjuster

Your public adjuster is there to guide you throughout the claims process. Keep them informed of all updates and share any new documentation promptly. Their expertise will help you navigate the claims process with ease and ensure that you receive the settlement you deserve.

Dealing with an insurance claim on your own can be overwhelming. With TSO Adjustment Service, you can rest assured that our expert public adjusters will handle every aspect of your insurance claim, from documentation to negotiation. Our extensive experience and knowledge of the Greater Philadelphia Region will be invaluable in maximizing your settlement. Contact today to schedule your free in-home inspection and policy review and let TSO Adjustment Service take the hassle out of your insurance claim.